May 2023
GLENTHAM PARISH COUNCIL
Minutes of the Annual Meeting of the Parish Council held
In the Village Hall on 18/5/2023 after the Annual Parish meeting
Present:- Cllr A. Shaw (Chairman), Cllr P. Smith, Cllr V. Smith.
In attendance: Cllr S. Bunney & Helen Pitman (Clerk).
Visitors: None.
1. Election of Chairman:- Cllr A. Shaw. Proposed, Cllr P. Smith. Seconded, Cllr V. Smith.
2. Co-option of Councillors: Three vacancies remain but still no interest.
3. Apologies for Absence and Reasons Given:- Cllr S. Shaw.
4. Election of Vice Chairman:- Cllr P. Smith. Proposed, Cllr V. Smith. Seconded, Cllr A. Shaw.
5. To receive declarations of interest in accordance with the 2011 Localism Act:- None.
6. Notes of last meeting on 2nd March 2023 to be approved as minutes:-
The minutes were signed as a true record.
7. Chair and Council’s Comments:- None.
8. Reports from County & District Councillors:- Cllr Bunney reported there is a ten million pound deficit in police funding meaning there are now only three PCSOs for the whole of West Lindsey. He gave an update on the Scampton issue which will also have an impact on local services which are stretched already.
Cllr Duguid (WLDC) not in attendance.
9. Crime & Vandalism:- No police report received.
10. Clerk's Report on Matters Outstanding:- Nothing to report.
11. Planning:- 146577- object as at quota.
146628- object as at quota. Also greenfield site. Neither application provides affordable housing which the village needs.
12. Correspondence:- Election results for notice board.
13. Finance & Accounts for payment:-
Payments for authorisation: Resolved to pay: salary costs: £544.83; HMRC: £112.40; AJ Williams: £348; Cassells: £84.
Annual Return for the year ended 31st March 2023
a) Execute Annual Governance Statement: Executed
b) To Approve Statement of Accounts: Approved.
c) Certificate of Exemption: Executed
d) Execute review of effectiveness of internal audit and to appoint internal auditor for 22/23: Executed and Cassells re-appointed.
14.& 15. To review Financial Regulations & Standing Orders:- Reviewed.
16. Update on refurbishment of the village hall road: Council resolved to send letters requesting payment to the four households benefiting from the project.
17. Update on the church clock:- All paperwork requested by WMT has now been sent so the grant should be received in the near future.
18. Request for information from The Ramblers Lincolnshire and Nottinghamshire: Council is not privy to this information.
19. Items for next meeting:- Co-option.
There being no other business the meeting closed at 9.00pm.