November 2019 Minutes
GLENTHAM PARISH COUNCIL
Minutes of a Meeting of the Parish Council on 21/11/2019
Present:- Cllr J Summers (Chairman), Cllr P. Smith, Cllr V. Smith, Cllr S. Shaw, Cllr M. Doyle.
In attendance: Helen Pitman (Clerk).
Visitors: None.
1. Apologies for Absence and Reasons Given:- Cllrs A. Shaw & R. Summers.
2. To receive declarations of interest in accordance with the 2011 Localism Act:- None.
3. Notes of last meeting on 11th September 2019, to be approved as minutes:-
The minutes were signed as a true record.
4. Chair and Council’s Comments:- The Chairman had no comments to make. Cllr P. Smith raised various matters. The issue of removal at trees at Buena Vista that had been included in council's response to WL Planning: he had been informed by the applicant that the WL tree officer had given permission for this but she had not indicated this in her reply to council;
The state of the verges around the Green and on Washdyke: Cllr P Smith asked that the planters be resited on Washdyke. However the clerk advised that permission needs to be sought from highways to place any item on the roadside verge and will make an approach to LCC;
A number of parishioners have raised concerns re The Crown pub as it is now up for sale and have suggested it be registered as a community asset. The clerk will approach WLDC to find out more about the procedure and will be discussed at the next meeting. agenda
5. Reports from District and County Councillors:- County Cllr L. Strange sent his apologies and had no report to give.
Cllr J. Summers informed council that he has raised concerns at West Lindsey DC regarding anomalies in planning determinations.
6.. Crime & Vandalism:- Police report circulated to council prior to meeting.
7. Clerk's Report on Matters Outstanding:- Clerk reported she has received that Wicksteed are to carry out the safety inspection on Tuesday next week. It was agreed that the insurance amount for the play area be increased to £35,000 to reflect the new equipment.
Cllr Doyle confirmed that the defibrillator check is carried out weekly by a resident and that he oversees a monthly check using the check sheet supplied by the clerk. The clerk confirmed that new pads have been installed.
8. Planning:- 140139, Manor Cottage, Church Lane: No objections/comments. Council's response had been sent.
140189, Glentham Grange, Cross Lane: no objections/comments.
9. Correspondence:- Clerks & Councils Direct; LALC Annual Report.
10. Finance & Accounts for payment:-
Payments for authorisation: Resolved to pay: salary costs: £545.10; HMRC: £4.20; H. Pitman re invoice for MKS Groundcare Ltd: £300; ICO: £40.
11. To discuss parking at the village hall:- Clerk confirmed the notice will be inserted in this month's Signpost magazine. Council discussed the problem of irresponsible parking and vehicles gaining access by crossing the green. Discussion took place regarding the best way to improve the area and it was agreed that an allowance be made in the budget for fencing and matting. Firm costings for this and tarmacing the road and drainage be sought for next meeting. Agenda
12. To discuss flooding in the village and resolve on methods to alleviate the problem:- Council considered blocked drains and overgrown ditches are the main problem. The clerk will report two blocked drains on Bishop Norton Road to highways and write to landowner re overgrown ditch. The Chairman suggested raising the bank at the village green but this would block a vehicular right of way. Council resolved to purchase a grit box to store sand at the village hall. The clerk to apply To West Lindsey for a Local Councillor Initiative Fund grant. The chairman will request sandbags from WLDC.
13. To discuss grass cutting and review of areas. Also to resolve on amenity grass contract with LCC:- Council agreed the contractor had done a good job this year and to continue the contract. No areas need to be added. Council resolved to renew the contract with LCC for 2020. Proposed, Cllr J. Summers. Seconded, Cllr V. Smith.
14. To discuss & resolve on consultation re removal of BT phone box and whether to purchase:- Council of the opinion that the box and phone needs to remain for the same reasons as previous consultation ie poor phone signal in the village, number of elderly residents and need for retention in emergencies. Council agreed not to purchase the box.
15. To discuss & resolve on installation of safety netting on the bridge over the beck:- Council resolved to purchase green plastic coated wire at a cost up to £30.
16. To discuss & resolve on budget 2020/21:- Two motions to increase the precept to enable additional funds for the village hall car park were not carried. Resolved to keep precept at £8,600. Proposed, Cllr P. Smith. Seconded, Cllr S. Shaw.
16. Items for next meeting:- Parking improvements at the village hall; Registering the pub as a community asset; Playground inspection.
Next meeting will be held on Thursday, 23rd January 2020.
There being no other business the meeting closed at 9.25m