Minutes of Meetings 2025

Minutes of the meeting of Glentham Parish Council, held on 9th July 2025 in Glentham Village Hall, at 7.30pm.

Present: Cllr Adam Shaw (Chair), Cllr Smith, (Vice-Chair), Cllr Chapman and Cllr S Shaw.

In attendance: A. Lacey (Clerk and Proper Officer)

1.   Chair’s Welcome

The Chair welcomed those Cllrs who had attended.

2.   Apologies for absence and reasons 

Cllr S Bunney was unable to attend as he already had a prior meeting which he was legally bound to attend.

3.   Declaration of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensation

Cllr A Shaw declared an interest in a claim being made for playground signage.

4.   Minutes of the last meeting on 6th March & 5th June

The minutes of 6 March were proposed and seconded as a true record.

The minutes of 5 June were proposed and seconded as a true record.

5.   Clerk’s Report on progress to date on various projects and other matters outstanding

The Clerk covered various items in the report, as well as drawing the Council’s attention to some aspects of the management of the Village Hall. The Chair moved to thank the Volunteers and Parish Clerk who were helping to make the Village Hall a success. It was agreed by the Council to add Internet Banking as an ongoing area of discussion. To view report click here.

6.   Financial Matters:

• Financial Reconciliation

At the end of May there was an overall balance in the reserve and current accounts of £33,355.36. Total expenditure to date was £3,505.35 with income of £11,300 from Precept and £13.20 interest from savings account. The Chair went through the list of expenditures included with the financial reconciliation.

• The Council agreed that the Parish Clerk should add Cllr Chapman to the bank signatories.
• The Clerk was asked to speak to HSBC to see if they would offer the Council better banking terms.
• The Council discussed transferring monies from the current account to savings, but no resolution was agreed. The Council will come back to this at a future meeting.
• The Council approved and signed the invoice from George Coletti for the pollarding of a Willow Tree between Barff Meadow and Barff Lane. This parcel of land was gifted to the Council by Gelders, the developers of this land.
• The Council approved the quotation for the trampoline of £9,290.00 from Capital Play for a 2m commercial in-ground installation. A grant was received from West Lindsey District Council UK SPF (Shared Prosperity Fund) of £10,000 towards the cost of playground equipment. The VAT will be claimed back in 25/6.
• The Council approved and signed off payments for:

7.   Policies & Procedures

It was agreed that Cllrs would review Standing Orders and Code of Conduct 

8.   To consider and review draft version of Job Description for Parish Clerk/RFO

It was agreed that Cllrs would consider and review the Job Description/Contract of Employment for the clerk for discussion at the next meeting in September.

9.   To consider and approve/recommend any necessary changes based on the GPFC Internal Audit/Checklist 2024/5

Cllrs will return to this at their next meeting in September.

There being no further matters for discussion, the meeting closed at 9.15pm.