Minutes of Meetings 2025

Minutes of the meeting of Glentham Parish Council, held on 6th March 2025 in Glentham Village Hall, at 7.30pm.

Present: Cllrs A Shaw (Chair), S Shaw, V Smith & Cllr S Bunney (Co-opted) & Steve Leary (Policy and Strategy Officer – Environment and Sustainability – West Lindsey District Council)

In attendance: A. Lacey (Clerk and Proper Officer)

1.   Open Meeting

 The Chair opened the meeting and welcomed those in attendance. He thanked Steve Leary for his attendance to discuss the Energy Report drafted by both him and the Parish Clerk.

2.   Apologies for absence and reasons given

No apologies were received.

3.   Public Forum

The meeting was attended by a Parishioner who wished to raise an issue with an ingress of water.

It was agreed that a full hydrological (survey of the depth and bed profile of a river, which can be used to produce bathymetric charts and cross-sectional views of the river channel and a topographical (survey of the surrounding land, including vegetation, structures, and topographical features, which can be used to produce topographical maps and models of the river and its surroundings) surveys need to be carried out.

The Parish Clerk will look to identify any parishioners who have experienced Section 19 flooding into their property and ask them to provide evidence/documentation covering the extent of the ingress of water directly into the property. This will then be formalized into a portfolio for discussion.

A meeting will be organized to include Anglian Water to discuss Section 19 problems in the village.

The Chair thanked the parishioner for bringing this issue to the Parish Council. 

4.   Minutes of the last meeting held on 9th January 2025

It was Resolved to adopt the minutes as a true record.

5.   Clerk’s Report on progress to date on various projects and any matters outstanding

      See Clerk Report 6.3.25

6.   Financial Matters

• Financial Reconciliation
•  Agreed and signed by the Chair.

• Funding for new trampoline for Village Play Area

A grant application was submitted for a new piece of play equipment (Trampoline) in the Village Play Area, using money from UK SPF (Shared Prosperity Fund). The Council are awaiting confirmation of the monies being available. 

• Funding of flower tubs around Village Green

The Council considered and agreed a cost of £50.00 to re-plant all the flower tubs around the Village Green.

• To resolve and approve LALC to carry out Internal Audit

The Council considered and approved the use of LALC to carry out the Internal Audit for Glentham Parish Council.

• To discuss report on funding available for heating Village Hall

It was noted that there is more community funding due to come forward from WLDC that may be able to able with this. The Council agreed that the current energy costs are too high, and we need to consider more sustainable forms of heating the hall. 

A formal energy survey is due to be carried out on 25 March and the Council will consider this report at their next meeting, in order to see what quick payback jobs can be undertaken to start the process of making the hall more sustainable.

• To approve and sign-off payments for:

Councillors considered the payments submitted and Resolved to approve the following amounts for payment. An additional payment was considered and approved by the Council to cover the additional work that has been undertaken by the Clerk from November 2024 to March 2025.

7.   Planning – to discuss any applications received from WLDC Planning

No new applications received.

8.   Correspondence

A request was received from Lincolnshire Design Code to promote a Design Code for new buildings. It was agreed that this should be put up on the noticeboard and published on the PC Website.

9.   To agree a meeting to discuss and approve amendments to revised Policies & Procedures

The Clerk is to draw up a list of amendments for Policies adopted by the Council. Priority will be given to Standing Orders and Financial Regulations. These will be brought to the next meeting in May.

10.  To approve report of weekly inspection of Playground and agree any follow-up action required

The Council thanked Cllr. V Smith for carrying out an initial inspection of the playground. It was agreed to close the Playground until such time as a formal inspection has been carried out, to avoid any possible claims of negligence. The meeting agreed a quotation of £420.00 plus VAT from ROSPA for an urgent inspection.

11.  To resolve whether the Council will move into closed session to consider a confidential staff matter, in accordance with the Public Bodies (Admission to Meetings) Act 1960.

The meeting did not move into closed session. 

It was agreed to temporarily increase the Clerk’s hours from 5 to 10 a week, to resolve outstanding issues. *It was also agreed to pay the Clerk an additional £500 honorarium to cover the additional hours worked from November 2024 – March 2025.

The meeting agreed that due to the stepping down of the Village Hall Management Committee that the Parish Clerk would, for an interim period up to the end of June 2025, run the village hall.

Meeting closure

The Chair thanked all participants, and the meeting closed at 10pm.