Minutes of Meetings 2025

Minutes of the meeting of Glentham Parish Council, 5th June 2025 in Glentham Village Hall, at 7pm.

Present: Cllr A Shaw (Chair), Cllr V Smith (Vice-Chair), Cllr S Shaw, Cllr Chapman

In attendance: A. Lacey (Clerk and Proper Officer)

1.   Apologies for absence and reasons given

No apologies received.

2.   Accounts for payment

3.   Finance Report

The Responsible Financial Officer gave a breakdown of the Parish Council Accounts: Income: £28,704.52, Expenditure: £11,836.12, including £884.24 of VAT which will be reclaimed.

a).  Section 1 – Annual Governance Statement 2024/25

The Council considered, approved and the Chair and Clerk signed this Statement. Minute Reference GPC.M06062025.S5 .

b).  Section 2 – Accounting Statements 2024/25

The Council considered, approved and the Chair and RFO signed this Statement. The Asset Management Register was reviewed and amended accordingly. Minute Reference GPF.M06062025.S6 

c).  Section 3 – External Auditor’s Report and Certificate 2024/25

This was returned with the AGAR.

d).  Bank Reconciliation – Pro-Forma

This reconcilication was considered and approved by the Chair of the Parish Council and returned with the AGAR.

e).  Explanation of Variances

This was completed by the RFO and considered by the Council. It was returned with the AGAR.

f).  Confirmation of the dates of the period for the exercise of public rights

This was completed and signed by the RFO and returned with the AGAR for the External Auditors.

g) Annual Internal Audit

The Annual Internal Audit of 2-24-5 has been completed, and was carried out by LALC to ensure that Glentham Parish Council is adhering to the correct policies and procedures and processes when carrying out their functions.

This report was signed by the Internal Auditor, Mr Barry Rooks.

The Council considered, approved and signed the Accounts. and the RFO will submit Form 3, signed by the Chair and RFO, to the External Auditor. A notice will be put up on the Council’s website and in the Noticeboard to indicate when Accounts can be viewed.

9.   Internal Audit Recommendations

• The Council considered these and agreed to take a joint approach to reviewing policies and procedures. 
• A job description will be sent to the Clerk for discussion at a future meeting.
• The Council agreed to move towards online banking. The two stages will be that paid amounts will be entered onto the banking app by the ROF and then signed off by the Chair. This will be discussed at a further meeting.

10.  Asset Register

The Council reviewed the current Asset Register and made some changes. Removing some items that have been taken out of use.

The Chair thanked all for attending and the meeting closed at 7.45pm.